MORTL for Employers · Free download

About one employee in ten loses someone close every year,
and here's what it costs you.

How often an employee loss reaches a company of your size, what it does to work, what it costs, and a worksheet to put your own numbers on it

What a Death Costs a Company · September 2026 edition · 31 minute read · PDF

What's inside

  1. 01

    How often a death reaches your company

    The United States registers about 3.07 million deaths a year and each one bereaves about nine close relatives. For a company, that works out to 8 to 10 close-family deaths per 100 employees per year, plus the occasional death of an employee.

  2. 02

    What a loss does to work

    The best recent survey puts impacts at work at about 100 business days, and a Finnish cohort study puts sickness absence at up to double baseline in the month of a family death. The $75 billion figure you've seen quoted is from 2003 and this book doesn't use it.

  3. 03

    What employers provide today

    Fifty-six percent of private-industry workers have paid funeral leave, and access drops to 42% in establishments under 50 workers and 23% for part-timers. Federal law requires nothing.

  4. 04

    The costs a company pays

    Six lines carry the cost: paid days, extra absence, reduced output, manager and HR time, turnover after a badly handled loss, and the employee death itself. Two of the six are sourced; the rest are your assumptions.

  5. 05

    Final pay, benefits, and the mandate states

    Two administrative errors and six state laws turn a death into legal exposure: the tax treatment of wages paid after death, COBRA notice deadlines for the family, and bereavement mandates in California, Illinois (which has two), Oregon, Vermont, and Washington.

  6. 06

    The worksheet: your own annual estimate per 100 employees

    Six lines, every input footnoted, with MORTL's example row beside a blank one for yours. The sourced floor is about $17,000 per 100 employees a year; the total depends on assumptions you should write down.

  7. 07

    What a response plan changes, and what it doesn't

    A plan is evidenced to change the lines you control directly: paid days, the timing of the return, the administrative errors, and the mandate compliance. Its effect on output and turnover is plausible and unproven, and this book says so.

  8. 08

    What MORTL for Employers includes and costs

    The founding year is $2,500 for up to 100 employees, and renewal is $2 per employee per month, billed annually, with a $2,500 minimum. This section lists what's in it and makes no promise about what it will do to your worksheet.

Who it's for

  • HR and benefits leads who need a defensible number for bereavement response before a budget meeting, and who don't trust the numbers vendors quote.
  • Finance and operations leaders who want to see the arithmetic, the sources, and the assumptions, and then plug in their own headcount and wage.
  • Founders and owners of companies with 20 to 500 employees who have had one death reach the team and want to know what the next one will cost.
  • Managers who cover for a grieving colleague and want to explain to their own boss why it takes more than three days.

You'll walk away with

  • Expect 8 to 10 close-family deaths per 100 employees per year, and about one employee death per 250 working-age employees per year. Plan for a number.
  • Fill in the six-line worksheet with your headcount, your loaded hourly cost, and your own coverage assumptions. The sourced floor for a 100-person company is about $17,000 a year before a single assumption.
  • Check whether you have employees in California, Illinois, Oregon, Vermont, or Washington, because each has a bereavement or child-loss leave mandate with its own day count, window, and documentation rule, and Illinois has two of them.
  • Route the final paycheck of a deceased employee through the IRS rule for wages paid after death and send the COBRA notice to the plan within 30 days. These are the two errors that turn a death into a claim.
  • Separate what a response plan is evidenced to change (mostly the paid-leave and absence lines) from what is plausible but unproven (turnover and output), and budget on the first.

How it was researched

Researched and written September 13 and 14, 2026, then re-checked on September 14, 2026 in an adversarial pass that reopened every source and tried to break the sentence attached to it. Every figure and legal statement carries a marker to a source that was read against the sentence it supports. The death count and crude rate come from the NCHS FastStats page and Data Brief 548 (2024 final data); the age-specific rates for ages 25 to 64 are from Table 3 of the data brief. The bereavement multiplier is from Table 1 of Verdery et al. (2020), read in the author-posted PDF of the PNAS article because pnas.org returned a 403 to our client; the 8.91 and the bracketed 7.89 to 9.87 are the paper's White and Black combined row under its 20% infection scenario, which the text now says out loud. The adult population is from BLS Employment Situation Table A-1 for August 2026 (275,415 thousand). The hourly cost is from the BLS Employer Costs for Employee Compensation news release for June 2026, published September 9, 2026. The paid funeral leave table was rebuilt row by row from the March 2025 all-data workbook in the Employee Benefits in the United States release, filtering the provision 'Access to paid funeral leave'; all thirteen rows matched the workbook exactly. bls.gov refuses file downloads to a generic client, so the workbook was fetched with a user agent that names the requester. The SHRM figure and methodology are from the 2025 executive summary PDF, where bereavement leave sits among the paid family leave benefits, so the text now says paid bereavement leave. The Empathy figures come from the Grief Tax landing page and the 2025 report PDF: the 100 business days is on the landing page only, the report's own 16-month figure for Millennials and Gen Xers doesn't reconcile with it, the report states no sample size or sampling method, and its publisher sells bereavement support, so its numbers are reported as its numbers and the conflict is printed rather than smoothed over. The Finnish cohort abstract was read on Oxford Academic. The Grief Index figures and method come from the Institute's own blog and the December 2002 Deseret News account; the account says the Institute's counselors interviewed the 25,000 people and says nothing about how they were recruited, so an earlier claim that the sample had sought counseling was cut. The Center for American Progress brief says 30 case studies in its body and 31 in its appendix and correction note; the text follows the body. Federal pages (funeral leave, FMLA FAQ, last paycheck, COBRA FAQ, IRS W-2 instructions) were read on dol.gov and irs.gov, and the 30-day employer notice, the 14-day election notice and the 36-month entitlement were read in the DOL employer's guide to COBRA. California was read on leginfo, Oregon on the legislature's ORS chapter 659A page (2025 edition: purposes and the 60-day window in 659A.159, the two-week and four-week limits in 659A.162, the 24-hour oral notice in 659A.165, the unpaid default in 659A.174, covered employers in 659A.153 and eligibility in 659A.156), Illinois on the Department of Labor's pages for both the Family Bereavement Leave Act and the Child Extended Bereavement Leave Act, Vermont on the Department of Labor's Act 32 page, and Washington on the legislature's RCW page. The Child Extended Bereavement Leave Act was missing from the first edition of the state table and was added in this pass, which is why the book now carries the 988 line. All arithmetic is shown in the text and was recomputed line by line. Every input labeled as MORTL's assumption or inference is exactly that, and none of them is sourced. No quote, statistic, reader, company, or personal experience in this book is invented.

This book isn't legal, tax, or accounting advice. The expected-loss arithmetic applies a multiplier built on the age pattern of COVID-19 deaths to all deaths; no published multiplier exists for all-cause mortality, and the figure is an estimate. The worksheet's largest lines (reduced output, turnover, manager time) rest on assumptions this book labels as assumptions because no study measures them; your own records will beat ours after one year of tracking. The state table covers the six mandates we read on official pages in September 2026 and nothing else: no city ordinances, no collective bargaining agreements, no public-sector rules, and no state that has legislated since. State final-pay deadlines, which apply to a deceased employee's wages, vary by state and aren't listed here. The IRS and COBRA rules are summarized from federal instructions and can change; confirm them with your payroll provider and plan administrator before the first case. The Empathy survey is an industry survey without a stated sample size, the Finnish cohort pools death with serious illness, and the replacement-cost range is from studies published between 1992 and 2007. Where the evidence is thin or old, the text says so, and a professional should be consulted before any figure here becomes a policy or a filing.

27 sources, each read on the date shown in the book.

Cover of What a Death Costs a Company

Go further

The site pages that pick up where the book stops.

More from the library

MORTL for EmployersBereavement Leave Law for Employers, 2026The five state bereavement mandates, the sick-leave states, ADA and PWFA exposure, and a 51-jurisdiction table, each read at the statute in September 2026.MORTLThe Executor's First 90 DaysA calm, ordered guide for the new executor: authority, appointment, the first 90 days, taxes, the mistakes that cost money, and when to hire help.MORTL for EmployersThe First CallA 45-minute drill for HR and one manager: the first call after an employee loss, named responsibilities, a 20-item gap finder, and a 30-day fix plan.